Recording the boxes you have found

Happy Christmas to you all!
I was wondering how you all record the boxes that you find? Myself and my husband have been letterboxing on and off for years and we have found a fair few over the time but have never officially joined the club as we have just enjoyed the hunting part rather than following clues.
When we find a stamp, I always write the date and roughly where we found it - although because we just 'hunt' we often walk a distance from tors so don't necessarily know where we are!! I could do with a gps system really!
I would like to join the official club and receive the box of clues even if we just do a few but how can I list the boxes that I have found as many arn't even the listed boxes and often don't have a name.
Any advice would be gratefully recieved.
Thank Youx

Hi there Daisy, Crafty Jo and myself have a system where the stamps which we find are listed numerically from box one found to your current amount, with the box name (if not known make one up that's appropriate), the catalogue number (if known) and where found, condition of box with a small comments section on your list for each box.

That's all we do really!

Either that or just stick them in your album and number them.
Dizzy

I use an Excel spreadsheet and on it list the number box, e.g., 1 through to now I have over 800. Then in the next column I put the official box number if known, then in the third column the date found and in the final, largest column, the name of the box or if not known, a description of the stamp found.

This has always worked for me and been accepted by the letterboxing club as proof.

Hope this helps.

Tina

I had on an older computer a letterbox program - basically it is nothing more than a database - sadly though it isn't compatable with the newer generation of computers
It has a record of the box number (or WOM), clue, found y/n, map reference, probable map reference (for the cryptic clues), type of box, traveller cryptic WOM building etc, and a couple of other minor details.
It worked for me - but I have been trying to pursuade my Bro to rewrite the program for the newer generation of computers - you see 255 characters aint enough sometimes.

I keep all stamps I collect on individual postcards and slot them into sleeved photo albums (300 in each). I log the date, the name of the box, the grid reference and the number (1-1045 so far) in the order in which I find them. I also photograph each individual stamp and save them in a 'computer' folder.

Wow, that's dedication - looks fab.

Well done

Just like Fulchet, I list my boxes using an Excel spreadsheet. I started it because I thought it might be pretty futureproof. I can send the file in an e-mail if required. It is also nice and easy to print.

And, just like The Lost Legionaire, I keep the actual copies (which are stamped onto postcards) in a photo album. Complete with name, date, location etc. It looks nice and protects them too.

im not so sophicated i've got some nice blue books all the same with the stamps in them and the grid ref, and the state i found them in...
thats fine when u go to the 100 club to get your badges etc...
________
Vermont dispensary

Excel for me but i too scan an image of the stamp next to the location and catalogue number/clues. Takes a bit of time after each trip but makes organising much easier!
I met one bloke on the moors who carried his excel database on his pda so he could check if he'd already found a stamp before! Very clever but a little too much for me! Worked fantasically for him though.

Clever indeed. At the moment, I can usually recognise if I've found a stamp before so don't have that problem. Maybe when I eventually find larger numbers, that might change.